Jobs

Data-Smart City Solutions is seeking an Events Coordinator to manage the Responsive Cities Network convenings, including in-person build sprints, demo days, fellow workshops, mayoral meetings, and community-facing sessions. This position will ensure that convenings are highly organized and well-executed and that participants’ experience is of the highest quality. 

Position Description:

The Events Coordinator will report to the Senior Program Director at Data-Smart City Solutions and work closely with them to determine the planning process, production approach, timeline, and tools needed to complete the agreed deliverables. Role responsibilities include but are not limited to: 

1. Developing convening workplans, timelines, and production schedules. 
2. Creating run-of-show documents for selected in-person and virtual convenings. 
3. Preparing participant-facing materials, including agendas, logistics notes, worksheets, signage, and briefing packets. 
4. Coordinating event logistics such as venue needs, room setup, catering, travel support, materials, and accessibility considerations. 
5. Preparing speaker, facilitator, and participant briefing materials. 
6. Creating day-of operations plans, including timing, materials, registration, and technology needs. 
7. Organizing post-event materials, including attendance records, recordings, notes, artifacts, and follow-up resources. 
8. Producing post-event debrief memos that summarize outputs, lessons learned, and recommended follow-up actions.